Odds & Ends
Set up Email Groups
Most email providers allow you to set up Groups or Contact Lists. You'll save yourself some time if you start off creating groups for the following:
Your team parents
Spirit team managers
Other club team managers
Other team coaches
Most providers also allow you to set up Folders, having a designated Folder for all team related emails not only helps you stay organized throughout the season but allows you to easily find emails from previous seasons if necessary.
Weekly Update Email
Try sending your team an email at the beginning of every week to remind them about the practices and games the week ahead. This is also a good time to follow up on any other items such as money owed or tournament information.
When your team wins or finishes 2nd in a tournament, create a news post about the tournament along with a team photo from the tournament with their award. Then notify the club secretary about your accomplishment.
Player Patches (Squirt & Above)
When a player gets credited for a hat trick, 3 assists in a game or a shutout, he or she gets a patch for the accomplishment from Missouri Hockey. Each player is only eligible for one patch of each type per season. Generally team managers wait until the end of the season to order these. Don't forget to save your scoresheets from each game to send in with the form. This is not applicable for 8U/6U players.
You can download the form from Missouri Hockey's website here: Missouri Hockey Forms
Getting together as a team at someone's house, a park or even bowling can be a great way for your players to get to know one another. It's generally a good idea to schedule something early in the season.
It's a good idea to have your team do community service at some point in the season. The Spirit hosts some events each year that need volunteers: the Autumn Alliance, Sled Hockey and Try Hockey for Free. We've also had teams adopt a family at the holidays or raise money for a cause such as Operation Orange Laces.
Parent Info Cards
Once you've collected contact information from all of your parents and kids (for older teams), it's a good idea to print out a wallet sized card to distribute to your parents. They usually include player name, jersey number along with both parents' names and mobile numbers. Laminate the cards so they last longer.
Goal jars are used to raise funds for an end-of-the-season party. Pick a parent to make a goal jar and be responsible for it throughout your season. When your team scores a goal, they'll pass the jar around and everyone throws in a quarter.
Team managers will be given access to manage your team's website on the Spirit website. This will give you the ability to enter news and scores. Club rules state you are not allowed to post player stats.Some team managers will look into other options such a TeamSnap. You are free to use those if you would like, but we highly recommend that you do not maintain a schedule outside of the Spirit site. Team practice schedules change often, sometimes without warning or notification and if you aren't relying on the schedule on the club's website your parents might miss a practice.
Teams often have end-of-season parties. These could be a party at someone's house or just getting together somewhere for something such as bowling or laser-tag. Many teams VOTE (see below) to use left over team funds in addition to money raised in a goal jar. Some teams decide to purchase small team gifts for the players such as custom pucks or T-shirts. Coaches gifts are often purchased as a thank you at the end of the season. Ask for donations from families that are interested. Ex. $25-$50 gift cards are common.
The club will produce a yearbook at the end of the season with every team's team picture and names of the players. It is the team manager's responsibility to get this photo to firstname.lastname@example.org by Dec. 30.In addition, parents and grandparents can buy "spirit ads," with or without photo, to encourage their players. Those will be sold in January. Yearbooks will be delivered by end of February.
At the beginning of the season have each player personally sign the Code of Conduct form. Use this time as an opportunity to discuss expected behavior not only on but also off the ice. Discuss rink rules such as no stick handling off the ice and locker room behavior.
TEAM VOTING (effective Dec. 2016)
Items that require 66 percent vote:
First two tournaments
Items that require 75 percent vote:
Any tournaments beyond first two
Items that require no vote:
Basic office supplies needed for running team (up to $50)
USA hockey numbers for up to 3 coaches
Fees for refs
Gas, per diem, hotel for one coach if the coach is not a parent
Change in tournament location if unforeseen circumstances keep you from that tournament (e.g. it’s full) as long as new location is within a similar distance.
Fees to open accounts or buy checks
No vote is needed if funds are available (if money must be collected; it's a 75 percent vote or individual pay):
Team meals (limit of $400)
Team outings (limit of $300)
Flowers/memorials for family members (limit of $75)
Coaches gifts (limit of $50 per coach)
Items that require 100 percent vote:
Anything that requires every team member to make a purchase (e.g. third jerseys)
* Note: Goal jar money is to be used for team parties at manager's discretion.